2017 – New year, new stuff @ Trackmeet

2017 is the year of the rooster.

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In addition to strutting around the office like the proud fowl we are, we’ve also kicked off 2017 with a series of product features that will leave you happy – happy that 2016 is done (that was a rough year, right?)

Native Apps

The most requested feature we’ve heard via email, chat and calls with y’all? Yep, that would be a mobile app.

So we listened.

And built it.

Out of the gate, our native apps do one thing well (and only one thing – for now) – record meeting audio.

app-calendar-list      app-record      app-playback

Using the Trackmeet Meeting Audio Recorder, you can record, playback and share recordings of your meetings. Connect your Google or Office 365 calendar, select a meeting and start recording! Once you’re done, you can email attendees your recording or share your audio. Did we mention that your audio automatically uploads to your Trackmeet agenda and is available right alongside your notes and action items? We sure did!

In time, we’ll add the ability to take notes and capture action items from within the app (for now, do these via the web client). See something we’re missing? Let us know.

Try them out – they’re available right now on Google Play or the Apple App Store.

Browser-based Audio Recording

In addition to being able to record meeting audio via your phone, we’ve added browser based audio recording too.

Yep – tap on that handy little record button at the top of your agenda and POW! Audio recording from your default mic. This works on your desktop, tablet or mobile browser — just make sure your browser’s on the newish side (have an older version of IE? Sorry, you’re out of luck here)

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Now, you might think audio recording by itself is a little ho-hum. “Uhhhh, OK. I’ve been able to record audio, for like, forever?!”

Trackmeet audio syncs to everything you do in your meeting. Capture an action item or decision? We’ll drop an icon onto the media player so you can seek to that exact point in the meeting. Oh yeah.

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Try this out in your next meeting and see what you think.

Analytics

Last, but certainly not least, we’ve added meeting analytics to Trackmeet.

Based on the data we collect from your calendar, Trackmeet Analytics summarizes time spent in and out of meetings, the people you meet with and presents patterns so that you can gain a better understanding about time spent at work.

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Curious what kind of patterns your calendar shows? Open Trackmeet right now and see.

 

 

October Product News

Fall has gripped the Pacific Northwest, where the winds have snatched the last remnants of leaves from the deciduous trees that dot our otherwise emerald landscape.

We’ve been busy optimizing Trackmeet this past month before we jump into some major additions to the platform later this fall! Feast your eyes on the improvements we’ve made to your Trackmeet experience.

Private Notes

Just like a notebook, you probably want to take notes in a meeting that remain visible only to yourself. Say hello to private notes.

private-notes

Using the lock icon located at the top right of your note area, you can toggle any note you add between public and private. In “private” mode, the notes you write are visible to you alone. In “public” mode, they’re visible to everyone in the meeting.

This allows you to write (and export) private notes for yourself while at the same time writing public notes that may be visible to everyone in your meeting (like minutes).

Recurring meeting navigation

See those arrows that appear on either side of your recurring meeting? These buttons allow you to navigate between meetings in a recurring series.

recurring

This feature comes in super handy when you need to refer back to what was discussed in your last meeting OR to jump to your next meeting to start planning it!

Use this feature in conjunction with…

Copy last agenda

Do you have a series of meetings that seem to have the same agenda every time?

Lots of you do. And you’ve told us.

Being the polite Canadians we are, we listened. And built the “copy last agenda” tool.

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When you navigate to a given meeting in a series AND you created an agenda for the last meeting in the series, Trackmeet prompts you to copy the last agenda.

That dialog is shown above.

Here, you’re shown a small preview of the agenda as well as the options to copy any checklists, notes or decisions you had.

Time saver? Oh yes.

Add Resources

We made a quick enhancement to resource collections that allows you to add multiple items directly from the resource title itself.

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Just click on the “+” icon next to the resource title to add away. Saves a round trip down the blue FAB button at the bottom.

Tooltips

And finally, we spruced up tooltips to make them a little more modern. Hover over any element to take a look see.

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The Forgetting Curve and meeting notes

Why are meeting notes important?

Its all too easy for us to get back from a contentious meeting, settle into our ergonomically perfect chairs and let our mind wander off to email or the next fire, or the next meeting.

I can write up all of our action items, decisions and minutes tomorrow, right?

Nope.

Ebbinghaus’ Forgetting Curve tells us we should probably think about those meeting notes or minutes a little more carefully.

(BTW, back-to-back meetings? Definitely a no-no according to time management guru Craig Jarrow)

Why?

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According to research first done by Hermann Ebbinghaus in 1885, it turns out we pretty much forget the majority of things we learn in meetings (or any other memory retention activity) pretty quickly. 66%, in fact, is forgotten within 9 hours!

So, if you think you can remember everything and then write it down tomorrow… that’s not going to happen. There really is no time like the present.

Block time for followup

This means…GASP! No back-to-back meetings!

The fact is, if you’ve invested time to meet, you should be setting time aside to properly follow up. The easiest way to do this? Block 15-30 minutes in your calendar immediately proceeding your meeting, and guard this time religiously.

Sure, we’ve met a few executives who’s calendars look like dumping grounds for meetings. This should be the exception, not the rule.

No time to follow up directly afterwards? There are a few tactics to address this.

Record your meetings

That’s right – record the audio for your meetings. The world’s largest hedge fund does.  When you forget (and you will forget), refer back to the recording. Ideally, you’d have some way to mark approximate times when stuff was said – Livescribe is a great tool for doing this. You can write notes right while you’re recording AND return to that location simply by tapping anywhere you’ve written.

Yes, it’s OK to have devices in meetings

Contrary to popular belief, its perfectly OK to bring devices into meetings.

After all, we’re all grown up’s here right?

Which means we have the ability to control what we do with our phones and tablets. We’re not all checking Facebook, our rankings in the football pool or peeking at our portfolio. If the meeting organizer is doing her job, she has everyone fully engaged.

Which means its OK for someone to be taking notes during the meeting. This can be done on a pad of paper, on a laptop or via tablet. As long as they’re captured.

 

So, the next time you feel like waiting a day or two to capture your meeting notes, action items and decisions, think again and remember the Ebbinghaus Forgetting Curve.